Document Management Systems
The Dewsign Document Management (FTP system) has the following functionality. It can be further customised to any set of specific client requirements. If you would like us to tailor a system for you please contact us.
- User Administration
- Group Administration
- Manage Files / Documents
- Usage Logs
There are 3 types of user :
Access to everything in the FTP system
Can create folders / manage and view files as defined by administrator(s)
Can only view files as defined by administrator(s)
There are 3x upload methods. We recommend using the Flash version as default. If you clients do not have Flash or Java installed, the HTML one is a fail safe.
Flash (preferred method)
Browse and upload (multiple files) with progress bar
Drag and drop files to upload with progress bar
Browse upload without progress bar
This defines the default status if a user will see a thumbnail image of the JPG uploaded or an icon to represent the image.
N.B. This area is only available to Super Administrators.
The group administration enables you to combine of a set of users into a group so that you can setup additional privileges for a whole group of users rather than having to define privileges for each individual within the group.
For example, we can create a group with all employees of our company into a group called ‘Dewsign’. You can then setup permissions for all our employees on a group wide basis instead of having to do it on an individual user basis.
This is the main user area where you view / upload / manage files and file permissions. You can view the files by Icon (filename) or Thumbnail (shows small thumbnail of images etc).
If you have super administrator / administrator permissions you can :
- Create folders
- Upload Files
- Assign Folder Users
- Assign Email Notifications
- Amend Folder Description
- Delete Folders
Users can only view / download the files that they have been assigned permissions to view.
You can setup user permissions for a group or individual user (Not super Administrator or Administrator) by clicking on ‘Users’ next to a folder or file. You can then select which group / user has the following permissions:
- Read Folder + File
- Edit description Folder + File
- Upload Folder only
- Create Folder only
- Delete Folder + File
Simple select a group / user from the pulldown and check the permissions you want to define.
You can select which users you want to receive email notification for uploads / downloads within a specific folder here. Simply select a group / user from the pulldown. Click ‘Add user / group row’ if you want to add more people to receive notifications
If no permissions are specified for a user or group then the permissions of the parent folder will be used.
This are enables you to search for a user (by access level, email, name or all) and view their access to the FTP system. Thus you can keep track on who has uploaded / downloaded which files.
If you would like us to tailor a Document Management system for you please contact us.
From initial briefing to final delivery we found all at Dewsign a pleasure to work. The site design and bespoke management system far exceeded our expectations, the high level of business generated since launch is testimony to this.
Our website was completely lacking in all aspects. It was basic, clunky to edit and very unmanageable with a look which was far from on-brand. With the help of Dewsign we have a particularly cool looking site which delivers everything we outlined in the brief. The CMS system couldn't be easier and the guys are always super quick to respond to any queries or help we need. In summary? We're stoked with it and chuffed we chose them.
We are SO grateful for everything you have done (and continue to do) for AASAP/UK. The web site has made all the difference for the association; when I look back on the way we communicated with members when we started everything in 1991, it seems like the Stone Age!
Dr Laurie Koehler
Chair, AASAP/UK. Director, University of Maryland in London
Dewsign listened to our specific ideas about how we wanted the website to look and work, and a template was quickly put together, we were then given several options which enhanced the look and function of the website. We are delighted with the end results and the ability to edit the content ourselves means that keeping the website up to date is a piece of cake!
Port Eliot Estate
Thanks so much for getting both the Port Eliot Festival and new Port Eliot House websites live. They both look magnificent and we all appreciate all you had to do to turn them around in time.
Catherine St. Germans
Dewsign launch new website for Heartlands Cornwall
Dewsign launch new website for Heartlands Cornwall using various modules of our Content Management System CMS4.